Corporate Officer
15-Month Fixed-Term Contract | Luxembourg | Full-Time
Centralis partners with Alternative Investment Firms and Corporates, providing administrative, global expansion and governance solutions, tailored to clients' unique needs and challenges by providing seamless alignment of our resources with your objectives.
Founded in 2006, Centralis is headquartered in Luxembourg and has offices in 13 jurisdictions.
Today, Centralis employs over 600 highly experienced, multilingual professionals across all our jurisdictions and is led by a strong management team. Our team has been selected from a diverse background, focusing on financial, investment and legal professionals with an exemplary client services track record. Centralis specialises in providing a wide range of asset managers, fund, corporate, treasury, compliance & regulatory reporting, capital markets and business support services to private markets clients, international fund structures, real estate firms, regulated entities and multi-national corporates.
We are currently recruiting a Corporate Officer for our Luxembourg office. The successful candidate will demonstrate an eagerness to learn and have a flexible approach to their work.
Within a team, you will have the following responsibilities:
- Conduct independently due diligence reviews on various third parties (investors, clients and similar) of our clients and delegates incl. KYC/AML identification at the request of our clients
- Maintain KYC/AML files of the clients and liaise with the client teams initial and recurring reviews
- Update and maintain in good standing from a legal point of view the corporate records of the client companies;
- Organising and actively attending board meetings, preparing meeting agendas and board packs and preparation of the board minutes
- Preparation of minutes of general meetings (Ordinary or Extraordinary);
- Preparation of proxies and maintaining the register of shareholders up-to-date;
- Organizing the incorporation of companies (i.e. communication with banks, notaries, Luxembourg administrations, customers, clients’ consultants, etc...);
- Prepare and provide assistance in the preparation of various corporate deeds (increase / decrease of share capital, dissolution, liquidation, etc ...);
- Coordinating with external legal advisors in Luxembourg and abroad to ensure smooth completion of investment and financing transactions;
- Assisting teams from other offices in the execution and coordination of real estate and private equity investment and financing transactions;
- Keep up to date the trade register information for all relevant clients. Prepare and file any required corporate updates to the trade register;
- Setting up and maintaining an excellent communication stream with different deal teams, finance, tax and legal teams internally from different offices of the firm;
- Lead different projects internally or with local legal and tax advisors in a broad range of areas to ensure the appropriate standards are implemented in the various investment structures;
- Provide prompt and accurate ad hoc legal and compliance information as requested by internal and external teams
- Track and monitor the accuracy of legal documents and corporate governance
- Assist clients in the execution of their legal obligations; follow-up legal and other company records and update legal files
- Maintain the required statutory registers, ensuring the timely filing of returns with the Trade and Companies Register
- Update statutory and other information contained on various databases
- Provide support with acquisition and disposal of assets
- Provide support with the incorporation of new companies and coordinate with third parties and fund teams to ensure timely and correct completion
- Know and apply procedures implemented within the Company
Your skills:
- A background in law with emphasis on corporate law. Knowledge of Luxembourg law is mandatory
- A minimum of 4years’ experience in a corporate legal role
- Strong company secretarial experience
- Ability to develop and manage client relationships
- Fluent in English and French with excellent written and verbal communication skills.
- Ability to communicate in an international working environment with all levels of staff
- Highly motivated and pro-active with the ability to prioritise workloads to meet tight deadlines
- Strong administrative and organisational skills
What we offer:
At Centralis, we work in a dynamic, human-size, multi-cultural environment. We attach great importance to the personal fulfilment and professional development of our employees. We offer you an interesting and rewarding job, an attractive salary package and a number of benefits, including training support and flexibility.