Office Manager

You will have the following responsibilities

• Internal administration: Welcome all guests, visitors and staff in a professional manner
• Answer both internal and external calls
• Manage incoming and outgoing correspondence
• Oversee the day-to-day running of the office space
• Manage meeting room allocation and ensure meeting rooms are always arranged and presentable
• Interaction with building management / contractors
• Deal with order supplies and manage office suppliers or services providers
• Ensure maintenance of office equipment
• Other administrative tasks (visitor badge management, announcement of guest arrivals etc.)
• Assist in the onboarding process of new hires
• Assist in the organisation of in-house or off-site activities - events, seminars, conferences, etc.
• Process and manage invoices. Coordinate staff and resources to ensure that all necessary materials and personnel are in place for a successful move in collaboration with the HR department
• Client administration: Maintain internal database and physical files, ensuring the accuracy of its information and make updates where necessary
• Ensure proper execution of client related documentation
• Assist in the production of board meeting materials
• Liaise with Bulgarian administrations, notaries for efficient certification of documents

Your skills

• At least 3 years professional experience in a similar position
• Fluent level of English and Bulgarian
• Strong Microsoft Office skills
• Excellent communication and relationship management skills
• Superior organisational skills with demonstrated ability to prioritise and multi-task
• Team spirit, flexibility and innovative & positive thinking mind-set
• Ability to be pro-active and anticipate the needs of others
• Detail-oriented with strong follow up skills
• Proactive, motivated, eager to learn and to work in a quickly growing, dynamic and challenging environment

What we offer

At Centralis, we work in a dynamic, human-size, multi-cultural environment. We attach great importance to the personal fulfillment and professional development of our employees. We offer you an interesting and rewarding job, an attractive salary package and a number of benefits, including training support and flexibility.